Privacy Policy
Last Updated: May 25, 2026
The Trinity Legacy Foundation (referred to as “the Foundation”, “we”, “us”, or “our”) is a registered charitable organization based in Kelowna, British Columbia. We are committed to protecting the privacy and security of the personal information of our donors, volunteers, program participants, and partners. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of personal information in compliance with the British Columbia Personal Information Protection Act (PIPA) and the federal Personal Information Protection and Electronic Documents Act (PIPEDA).
1. Accountability
The Foundation is responsible for all personal information under its control. We have designated a Privacy Officer to oversee our privacy management program and ensure compliance with applicable laws.
Privacy Officer Contact Information:
Email: admin@trinitylegacy.ca
Telephone: 778-760-0659
Mailing Address: 1905 Springfield Rd, Kelowna, BC V1Y 7V7
2. Definitions
"Personal Information" means information about an identifiable individual, including but not limited to name, address, phone number, and financial information that you provide to us. "Programs" refers to the Foundation’s initiatives, including our bursary program, Helen’s Acres Community Farm, and global mission partnerships. "Site" refers to the Foundation’s websites and associated digital platforms.
3. The Personal Information We Collect
We collect only the information necessary to fulfill our charitable mandate and meet legal requirements.
3.1. Information You Provide Directly
Donations: Name, mailing address, email, and payment details required to issue charitable tax receipts and deliver our Programs.
Bursary Applications: Name, age range, phone number, address, eligibility and financial need indicators.
Volunteer Records: Contact details, emergency information, and signed liability waivers for participants at Helen’s Acres or other projects.
3.2. Information Collected Automatically
When you visit our Website, we may automatically collect "Usage Data," such as your IP address, browser type, browser version, the pages you visit, the time and date of your visit, and the time spent on those pages. This information helps us monitor and improve our digital services.
4. Cookies and Tracking Technologies
We use Cookies and similar tracking technologies (such as beacons, tags, and scripts) to track activity on our Site and hold certain information to enhance your experience.
4.1. Types of Cookies We Use
Necessary / Essential Cookies: These are session cookies administered by us that are essential to provide you with services available through the Website and to enable you to use its features, such as authenticating users and preventing fraudulent use of accounts.
Functionality Cookies: These persistent cookies allow our Website to remember choices you make when you use the site, such as remembering your login details or language preference, to provide a more personal experience.
Analytics and Performance Cookies: These cookies, often provided by third parties, track information about Website traffic and how users interact with the site. The information gathered may directly or indirectly identify you as an individual visitor.
4.2. Managing Your Preferences
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some parts of our Site. Unless you have adjusted your browser settings so that it will refuse cookies, our Site may use cookies when you direct your browser to our Website.
5. Purposes for Collection and Use
The Foundation uses personal information for the following identified purposes:
Program Administration: Evaluating bursary eligibility, scheduling volunteers, and managing and delivering our Programs.
Financial Stewardship: Processing donations, issuing tax receipts, and maintaining records for the Canada Revenue Agency.
Communication: Sending updates on projects you support, newsletters, or security notifications.
Improving Our Service and Programs: To analyze data, identify usage trends, and determine the effectiveness of our promotional campaigns and community outreach to evaluate and improve our Site, Programs, marketing, and your overall experience.
Publicity: Using photographs or videos of volunteers and participants for promotional materials, subject to your express consent.
Security: Utilizing surveillance at our physical locations (e.g., Helen's Acres) for the safety of our team and property.
6. Consent
We collect, use, or disclose personal information only with your knowledge and consent, except where authorized by law.
Express Consent: Required for sensitive information (financial, religious) or marketing uses.
Implied Consent: May be used where the purpose for providing information is obvious (e.g., providing an address for a tax receipt).
Minors: We do not knowingly collect information from individuals under the age of 19 without verified parental or guardian consent.
7. Disclosure to Third Parties
The Foundation does not sell or rent mailing lists. We share information only with:
Service Providers: Trusted partners such as Stripe (payment processing) and Keela (CRM/donor management) who assist in our core operations. These providers are contractually obligated to protect your data.
Project Partners: With your consent, we may share contact details with partners to provide specific updates on those activities.
Legal Requirements: When required by law or a government agency (e.g., CRA audits or court orders).
8. Data Residency and International Transfers
Personal information may be stored or processed outside of British Columbia or Canada by our third-party providers. While we utilize recognized third-party service providers that maintain robust security and privacy standards, information stored in foreign jurisdictions may be subject to the laws of those countries
9. Retention and Security
We retain personal information only as long as necessary to fulfill the identified purposes or as required by law. We use security safeguards, including encryption, firewalls, and restricted physical access, to protect your information from unauthorized access, loss, or theft.
10. Accuracy and Individual Access
You have the right to access the personal information we hold about you and to request corrections to ensure its accuracy. Please submit written requests to our Privacy Officer.
11. Changes to This Policy
We may update this policy periodically to reflect changes in our practices or the law. The current version will always be posted on our website with an updated effective date.